Transaction Coordinator Services Include:
Our goal is simple: to make every real estate transaction as smooth and stress-free as possible.
With over 25 years of experience in residential and commercial real estate, we provide reliable, detail-oriented transaction coordination from contract to close.
Whether you need full-service support or help with specific parts of the process, we are here to support you every step of the way.
What We Handle for You
Our transaction coordinator services are designed to manage every detail of your file so you can focus on your clients and closing more deals.
📁 Transaction Setup & File Management
- Open escrow and initiate the transaction
- Submit and set up file with your brokerage
- Prepare office-required documents (Green Sheets, Sales Memos, etc.)
- Provide a secure online transaction file with 24/7 access
📄 Contract Review & Compliance
- Audit purchase agreements, counteroffers, and addenda
- Ensure all documents are properly signed and completed
- Generate and manage all required C.A.R. forms
- Assist with modifications of terms throughout escrow
📬 Disclosures & Documentation
- Prepare and send seller disclosures via DocuSign
- Review and distribute disclosures to the buyer’s side
- Order Natural Hazard Disclosure (NHD) reports
- Distribute AVIDs and ensure completion
🔍 Inspections & Reports
- Order Preliminary Title Report
- Schedule inspections (termite, home, retrofit, etc.)
- Assist in preparing and submitting Requests for Repairs
- ⏱ Deadline & Contingency Management
- Track all contingency timelines and key deadlines
- Send reminders to all parties
- Prepare and distribute contingency removals
- 💰 Escrow Coordination
- Follow up on Earnest Money Deposit within required timeframe
- Communicate directly with escrow to ensure all documents are received
- Order home warranty per contract
- 📢 Communication & Updates
- Keep all parties informed on transaction status and timelines
- Coordinate with cooperating agents and vendors
- Provide documents and updates as needed throughout escrow
- ✅ Closing & Finalization
- Audit file 7–10 days prior to closing
- Coordinate final walkthrough and documentation
- Submit completed file for broker approval
- Deliver a fully organized digital file upon closing
- Customized Services for Your Business
We understand that every agent works differently. That’s why we offer customizable transaction coordinator packages tailored to your specific needs—so you only pay for the services you actually use. Let’s Simplify Your Next Transaction
Let us handle the details, deadlines, and paperwork so you can stay focused on what you do best—serving your clients and growing your business.
📞 Call or text us today at (310) 567-2093 to get started.